Terms and conditions

The hirer shall be deemed to be familiar with and agree to abide by the following Terms and Conditions:

• The room(s) hired shall be used only for the purpose(s) stated on the application form or in correspondence with the Centre.
• The hirer shall enter the building only at times agreed with the Centre Manager unless prior arrangements have been made.
• The hirer shall be aware of other users in the building, respect their privacy and ensure that noone enters the room they occupy while their class or meeting is in session. Anyone wishing or need ing to gain access to the far (north) side of the building while the Lower Hall is occupied shall consult the Centre Manager who will enable access using a different route.
• The hirer shall ensure that all fire and safety regulations are observed while using the building, that all fire exits are kept clear at all times and that all fire doors remain closed. No fire equipment shall be tampered with or removed from its place, except in the case of fire. Costs incurred due to misuse of fire equipment shall be charged to the hirer in full.
• SMOKE MACHINES MUST NOT BE USED WITH DISCOS UNDER ANY CIRCUMSTANCES.
• The hirer shall not use or allow or cause any items to be used on the premises which involve a naked flame such as candles or any items lit with a naked flame that subsequently burn such as incense sticks. Any costs involved as a result of damage caused by the user’s failure to comply with these specific provisions shall be borne by the hirer.
• All rubbish shall be removed from the premises. Rooms shall be left in the condition they were made available for use. Cleaning costs incurred by the Centre due to the misuse of rooms shall be charged to the user.
• The Centre shall not accept liability for damage to or loss of property or for personal injury not caused by negligence of the management of the Centre.
• All damages and breakages to the Centre or the property of the Centre, including the loss, removal or theft of property, shall be charged to the user at replacement cost.
• There is a strict no smoking policy within the Centre.
• The Centre at St Paul's does not have a general licence for the sale of alcohol. However, in certain cases, it may obtain a temporary licence to make alcohol available for sale on specific dates (TEN). Alcohol may be consumed on the premises at private parties. If the hirer wishes to organise an event at which alcohol is to be sold, he/she shall be responsible for obtaining a TEN under the provisions of the Licensing Act 2003.
• In order to minimise or eliminate noise nuisance, live music shall cease at 11 pm. The playing of recorded music shall cease at 12 midnight, except in such cases determined in advance by the Centre Manager.  
•  For private parties hosted by an individual, a deposit of £250 shall be paid over and above the hire charge. The deposit shall be refunded after the event once the Centre Manager is satisfied that no damage or loss of property has occurred.
• For one-off bookings, full payment shall be received by the date of use. For regular bookings, payment shall reach the Centre within 14 days of receipt of the relevant invoice.
• In an emergency, hirers should get in touch with the Centre Manager/designated member of staff.
• In the event of cancellation the following charges shall apply:
  
  Less than 4 weeks’ notice – 50% of the total charge
  Less than 14 days’ notice – 100% of the total charge